Bookings & Scheduling
1:1 sessions, group calls, intake calls, and calendar integrations.
Buffer time and minimum notice settings explained
Learn how buffer time and minimum notice settings work in Coachful — what each one does, how to configure them per session type, and how to stop last-minute bookings for good.
Client booking confirmations: customizing the email
Find the correct booking email controls, check sending-domain requirements and distinguish call, event and intake confirmations.
Coaching session prep notes: what to send before a call
Stop wasting the first 10 minutes of every coaching call on catch-up — learn exactly what to send (and request) before a session to show up prepared and coach from minute one.
Connecting Google Calendar to Coachful
Learn how to connect Google Calendar to Coachful in under two minutes — two-way sync keeps your availability accurate and every booking automatically on your calendar.
Connecting Microsoft Outlook calendar to Coachful
Learn how to connect Microsoft Outlook to Coachful for bidirectional calendar sync — block busy times automatically and send every new booking straight to your Outlook calendar.
Group session booking: how to schedule cohort calls
Learn how to schedule, manage, and run cohort group calls in Coachful — from creating a recurring session series to troubleshooting attendance and video issues.
How to block out vacation days from your booking calendar
Learn how to block vacation days from your Coachful booking calendar using date overrides, weekly hour edits, and calendar sync — so clients can't book sessions while you're away.
How to charge for consultation calls automatically
Learn how to charge for consultation calls automatically using Coachful's built-in Stripe billing — collect payment at booking, eliminate invoices, and cut no-shows.
How to create a paid 1:1 booking link
Learn how to create a paid 1:1 booking link on Coachful — connect Stripe, set your price, and let clients book and pay in one seamless flow.
How to embed your booking page on an external website
Learn how to embed your Coachful booking page on any external website using an iframe, button, or pop-up modal — and start converting visitors into booked clients.
How to handle time zones for international coaching clients
Time zone mix-ups kill international coaching sessions before they start — here's how to configure Coachful so every client books and shows up at exactly the right time, automatically.
How to offer different session lengths to clients
Learn how to offer 30-, 60-, and 90-minute sessions on Coachful — set up session types, configure availability, and package them into offers clients can purchase and self-book.
How to set your coaching availability
Learn how to set your coaching availability in Coachful — configure weekly hours, buffer time, calendar sync, and session limits so clients can self-book 24/7.
No-show policy: protecting your coaching time
Write a clear no-show policy around actual session-credit rules and keep manual billing decisions separate from unavailable automatic charges.
Recurring sessions: weekly check-ins with clients
Learn how to set up recurring weekly check-in sessions with coaching clients in Coachful — automate your schedule, boost attendance, and reclaim hours of admin time.
Reschedule and cancellation policies in Coachful
Separate booking deadlines, session-credit treatment and cash refunds, and understand that late-cancellation charging is unavailable.
Round-robin booking for multi-coach teams
Configure the supported discovery-call host strategies and distinguish round-robin from unavailable custom host weights.
Sending automatic booking reminders to clients
Set the actual workspace reminder timings, review per-session channel overrides and troubleshoot delivery without inventing reminder options.
Setting up a free intake call funnel
Learn how to set up a free intake call funnel in Coachful — from creating a $0 session type to building a landing page and automating reminders that cut no-shows.
Setting up instant calls with clients in Coachful
Learn how to set up and launch instant calls with clients in Coachful — HD video in one tap, no scheduling needed, straight from your coaching dashboard.