A coaching tracker your clients actually keep up.
Goals with progress, daily habits with streaks, morning and evening check-ins and a weekly reflection, in the app your clients already open. You see the whole roster on one screen, including who went quiet, before the next call.
7-day free trial, card required, no charge during the trial, cancel in one click.
Lena Ortiz
Week 3 of 13 · 90-Day Reset
Featured goal
Launch my first workshop
by 28 Nov · 45 days left
Daily alignment
14 day streakHabits
This morning
Confident
Weekly reflection sent
Lena · on track, 52% to 65%
Your clients
Needs attention · 2
Priya
4d silent
Sam
9d silent
James
Steady
72%
tasks done
81%
checked in
Most client trackers are dead by week three.
The sheet looked great on day one. By week three it has two rows filled in, and you only learn how the month went when the client tells you on the call.
The spreadsheet way
- A shared sheet the client opened twice, both times the night before a call
- A Friday form asking them to rate the week from 1 to 10, answered by half the roster
- Habit screenshots from another app, pasted into WhatsApp
- No idea who went quiet until a renewal does not happen
- Two years of ICF hours rebuilt from an old calendar
With CoachfulA tracker they open
- Goals, habits and check-ins in the same app as their sessions and messages
- A morning mood and an evening review of the day, on their phone
- A weekly reflection on every goal: on track, not sure or off track
- One overview of the roster, with the clients who need you listed first
- Coaching hours counted from the sessions you already run
Tracked on their phone, read on your screen.
Goals that show the client how far they have come
A goal has a title, a target date and a progress figure from 0 to 100, shown to the client as a ring with the days left. You can set it, the client can write it, or a program can create it and ask them to name it. A milestone path marks the checkpoints on the way, and the client moves the progress when they review the goal each week.
Lena · goal
Featured on homeLaunch my first workshop
by 28 Nov · 45 days left
Your path
Progress by week
Goal page shows
A daily routine with streaks that survive the weekend
Each morning the client logs how they feel on a seven-point scale, from low and stuck to energized. In the evening they rate the day and see the tasks they finished against the tasks they set. Habits sit beside that with their own frequency, reminder and target. You decide which of these count toward the daily alignment score and the streak.
Lena · today
WednesdayHow are you this morning?
ConfidentWhat counts, set by you
A weekly reflection that tells you how the week really went
Once a week the client reviews every active goal. They move the progress, say whether they are on track, not sure or off track, then write what went well, what got in the way and the plan for next week. The answers land on their record, and you can reply to the reflection from there.
Weekly reflection
Week of 6 OctLaunch my first workshop
52% → 65%Are you on track?
Your reply
Huge week. Bring the sign-up page on Thursday.
The whole roster on one screen, with who needs you first
The clients overview rolls all of that up for the last 7, 14, 30 or 90 days. Task completion, check-in rate, average mood and the goals nearest the finish sit at the top. Each client is marked thriving, active, quiet or at risk from their own activity, and anyone who logged a low or uneasy morning is listed by name.
Your clients · 10
30 daysTask completion
72%
Check-in rate
81%
Avg mood
Steady
Goals near finish
3
LenaFeeling confidentThrivingJamesSteadyActivePriya4d silentAt riskSam9d silentQuietTen clients on one screen, and the two who need you.
Who is thriving, who went silent, how the roster feels this month and which goals are closest to done, before you open a single client.
The clients overview, captured from the live product.
The tracker lives where they already look.
Clients track in the same branded app that holds their sessions, messages and program, so there is no second login to forget.
Their goal, as a ring
Progress, the target date and the days left, with the weekly reflection one tap away.
Habits they tick off
Each habit carries its ring, its reminder time and its own progress history.
Two short check-ins a day
A morning mood and an evening review of the day, at the times you set.
Your branding around it
On iPhone, Android and the web, inside the Coachful app with your logo and colours.
Tracking that holds up for a real practice.
Included in every plan, with no add-on to buy.
The number they
hired you to move.
A baseline, a target and a date for one measurable outcome, logged by you or the client.
Monthly revenue
Daniel · $4,200 to $10,000 by 31 Dec
$7,350
Logged by Daniel · two new retainers
$6,800
Logged by you after the call
Streak break · 22 to 29 Dec
Your streak is protected
Time off that keeps the streak.
Schedule a break for the holidays and every client’s run is protected.
Your ICF hours count themselves
Completed sessions add up against ACC, PCC and MCC, with group time counted once.
100 h · 8 clients
500 h · 25 clients
2,500 h · 35 clients
Walk into the call already knowing their week.
A briefing on each client before you meet, written from their goals, check-ins, habits, sessions and your notes.
Lena, before Thursday
Every data point leaves with you
One ZIP holds the roster, notes, check-ins, goals, habits, sessions and form responses.
Client data export
ZIP
A sheet works for three clients. Twenty need a tracker.
Plenty of coaches start with a spreadsheet, and they are right to. This is where it holds up, and where it starts costing you the chasing.
A spreadsheet holds up when
- You coach a handful of clients and meet every week
- The method fits three columns: the outcome, two habits and a weekly score
- You fill it in together on the call, so nobody has to remember
Move to a tracker when
- The work has to happen on the days you are not talking
- You want a mood every morning rather than a guess on Friday
- Twenty clients need to fit on one screen
- Hours, notes and payments belong on the same record
Everything in the coaching tracker.
No asterisks and no add-on pricing. This is what you get.
Goals that show the client how far they have come
- Progress from 0 to 100 percent, shown as a ring with the target date and the days left
- Goals set by you, written by the client, or created by a program or journey
- A milestone path, including the checkpoints that programs and journeys add
- Several active goals at once, with one featured on the client home
- Active, paused, completed and archived goals, so history is never lost
- You choose whether milestones, daily momentum and reflections appear on the goal page
A daily routine with streaks that survive the weekend
- Morning mood on a seven-point scale, from low and stuck to energized
- An evening check-in that rates the day and counts tasks done against tasks set
- Habits with five frequency options, a reminder time, a target and a streak
- A daily alignment score built from the activities you choose: check-ins, tasks, habits, an active goal or the group chat
- Task and habit thresholds of at least one, half or all
- Weekends skipped unless you count them, plus streak breaks you schedule for holidays
- Daily or weekly streaks, set once for your whole practice
A weekly reflection that tells you how the week really went
- Every active goal reviewed in one flow, with progress moved and an on-track answer
- What went well, the biggest obstacles and next week’s plan, in the client’s own words
- A focus for next week, shown on their record beside their latest check-in
- Goals marked complete during the reflection when the client gets there
- Your reply saved on the reflection, with a notification to the client
- On track, not sure and off track counted across the roster on your clients overview
The whole roster on one screen, with who needs you first
- Task completion, check-in rate, average mood and goals near finish for the period you choose
- A period picker for the last 7, 14, 30 or 90 days
- Thriving, active, quiet and at-risk counts, with a Needs attention filter
- Days since each client was last active, shown under their name
- A Check in on list for clients whose morning mood was low or uneasy
- Task and check-in trends and a mood trend, charted over time
- Average task completion and completion rate per program
The number they hired you to move, measured to the target
Some coaching has a number at its centre: monthly revenue, sales calls booked, a stress score out of ten. An outcome scorecard holds that number for one client, with a baseline, a target and a date. You or the client log entries over time, and the scorecard reads on track, behind or at target by comparing progress with the time that has passed.
- A label and unit you choose, such as revenue in dollars or stress from 1 to 10
- A baseline, a target and a target date on every scorecard
- Entries logged by you or by the client from My Coaching, each with an optional note
- On track, behind or at target, worked out from progress against time elapsed
- Targets that go down as well as up, so a falling number can be the win
- Archived scorecards keep every entry
Your ICF hours and every record, kept without a spreadsheet
The same tracker counts your own progress. Completed sessions add up to coaching hours and distinct clients against the ICF ACC, PCC and MCC thresholds, and past sessions can be logged by hand. Everything a client tracked can leave with you as a ZIP. If you coach three people with a method that fits a sheet, the free progress tracker generator builds one for your niche.
- Hours and distinct clients counted against ACC, PCC and MCC from completed sessions
- Group time counted once, the way the ICF counts it
- Past sessions logged by hand so earlier work counts
- A client coaching log export with paid and pro bono hours
- A full client export as a ZIP: roster, notes, check-ins, goals, habits, sessions and form responses
- A monthly pulse asking clients how supported they feel, with a private follow-up on a low score
Loved by the coaches who actually use it.
“Coachful brings scheduling, payments, client communication, programs, habit tracking and accountability together. Instead of managing several different apps, everything feels more organized and professional — for the coach and the client.”
Margie Wilson
Wounded to Warrior Recovery Coaching
“Coachful has been a game-changer for my coaching. Having goal-setting and focus-driven tools has elevated my courses and programs, and the support team is responsive and quick to resolve questions.”
Lakayann Outerbridge
Founder, Beyond My Ashes
“I tried running my coaching business across five different apps. It was a complete waste of time and money. Then I found Coachful. It was everything I need in one platform. Jump in and try it, you won't regret it.”
Christopher Duff
Founder, Duff X Athletics
Coachful is a coaching tracker for coaches who want to see how every client is doing between sessions.
Clients track goals with progress and a target date, daily habits with streaks, morning and evening check-ins with mood, and a weekly reflection on each goal, in the same branded app as their sessions. The coach reads it per client on the client record and across the roster on the clients overview, where each client is marked thriving, active, quiet or at risk.
- Clients
- Sessions
- Payments
- Programs
- This pageHabits
- Community
- Website
- AI assistant
Plans
7-day free trial · 0% platform fee
Monthly plans: Lite: $29/month for up to 5 clients; Solo: $49/month for up to 20 clients; Pro: $99/month with unlimited clients; Studio: $199/month with unlimited clients. 0% platform fee. 7-day free trial. A card may be requested during plan setup; review the billing terms before confirming.
What it does
- Tracks goals with progress from 0 to 100, a target date and a milestone path.
- Tracks habits with five frequency options, reminders, targets and streaks.
- Records morning mood on a seven-point scale and an evening rating of the day with tasks done.
- Runs a weekly reflection in which the client reviews each goal as on track, not sure or off track.
- Lets the coach reply to a weekly reflection from the client record.
- Builds a daily alignment score and streak from the activities the coach chooses.
- Shows task completion, check-in rate, average mood and goals near finish across the roster.
- Marks each client thriving, active, quiet or at risk from their own activity.
- Tracks outcome scorecards with a baseline, a target, a target date and entries from the coach or the client.
- Counts ICF coaching hours from completed sessions and exports all tracking data as a ZIP.
Good to know
- Outcome scorecards do not send reminders of their own; the cadence is saved as a reference.
- Its custom metric charting is lighter than in tools built only for accountability.
- There is no check-in by SMS reply; clients check in inside Coachful on the app or the web.
- It is not HIPAA-certified. It is GDPR-ready with full data export.
- The client app carries your branding but ships under the Coachful listing, not your own App Store account.
“Seriously. I have tried just about every coaching, booking, learning platform out there. I've tried developing my own.”
“Coachful is a very helpful platform for coaches who want everything in one place.”
Margie Wilsonon Trustpilot 
“I have tried virtually every major coaching platform on the market, and nothing comes remotely close to Coachful.”
Salma Mostafaon Trustpilot 
“This really is an amazing tool. I am still building but it is the first Coaching tool that has everything I have wanted.”
James Wallaceon Trustpilot 
“Coachful has a really classy platform that is easy to navigate, and create programs for my coaching clients.”
Gilli Moon Aliottion Trustpilot 
“Coachful is a robust software platform that has everything a coach needs to manage his/her practice.”
John Winderson Trustpilot 
“Such a great platform! I've been searching for something like this for ages now and it's finally here.”
CeeCeeon Trustpilot
Coaching tracker questions coaches ask
A coaching tracker records what a client does between sessions so you can both see progress. In Coachful that means goals with a progress ring and target date, daily habits with streaks, morning and evening check-ins with mood, weekly reflections and outcome scorecards. It all sits on the client record next to their sessions, notes and payments, and the clients overview rolls it up across your whole roster.
Track three things: the outcome the client is paying for, the habits that produce it, and how they feel from week to week. In Coachful the outcome is a goal or an outcome scorecard with a baseline and a target, the habits carry streaks and reminders, and the weekly reflection asks whether they are on track, not sure or off track. You read all three on one client page before the call.
Yes. Coachful habits have five frequency options, from daily to a set count per month, plus a reminder time, a target and a streak. Clients tick them in the app on iPhone, Android or the web, and you see the progress ring and history on their record. A habit can come from a program week or be set directly on one client.
The clients overview marks each client thriving, active, quiet or at risk from their own activity, shows the days since they were last active, and lists anyone whose morning mood was low or uneasy under Check in on. A Needs attention filter narrows the roster to those people, so a quiet fortnight shows up before the renewal date rather than on it.
Yes. A goal can be set by you, written by the client, or created by a program that asks the client to name it. The client sees a progress ring, the target date, the days left and a milestone path. Each week the reflection asks them to move the progress and say whether they are on track, and every change shows on their record.
Yes. Completed one-to-one, group, cohort and intake sessions you host are added up into hours and distinct clients and shown against the ACC, PCC and MCC thresholds. Group time is counted once. You can log past sessions by hand and export a client coaching log with paid and pro bono hours. Coachful does not submit anything to the ICF for you.
For three clients and a simple method, often yes, and the free progress tracker generator on coachful.co builds a template for your niche with goals, milestones and check-in prompts. A sheet stops working when clients have to remember to open it, and when you need to see 20 people at once. That is where habits, check-ins and the clients overview in Coachful save you the chasing.
CoachAccountable is a dedicated accountability tool and goes deeper on custom metrics, worksheets and action items. Coachful keeps goals, habits, check-ins, weekly reflections and outcome scorecards inside a full coaching platform, so the tracking sits beside booking, payments, agreements, programs and a branded client app. Clients use one login for all of it rather than a separate accountability portal.
Know how every client’s week went before the call
Goals, habits, check-ins and weekly reflections in one tracker, on the same record as the sessions and the payments.
Built for coaches who take their clients seriously
